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Tips for this letter
- Reference the specific process that preceded this (performance review, disciplinary proceeding, investigation) rather than presenting it as a standalone decision.
- State the last working day, final settlement timeline, and any post-employment obligations (confidentiality, non-solicitation) explicitly.
Termination Letter
Re: Termination Letter
Dear [Employee Name],
This letter is to formally notify you that your employment with [Company Name] as [Designation] is terminated, effective [Effective Date], following [reference to the process — the disciplinary proceedings concluded on X / the performance improvement plan initiated on Y].
Your final settlement, including any dues owed, will be processed within [Timeline] as per company policy.
Please note that your obligations regarding confidentiality [and non-solicitation, if applicable] as per your employment agreement continue to apply after this date.
Please contact [HR Contact] to complete offboarding formalities.
Regards,
[Signatory Name], [Designation]
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