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Tips for this letter
- Attach the detailed salary breakup as an annexure rather than inline, so revisions don't require reissuing the whole letter.
- Reference your leave, notice period, and code of conduct policies by name rather than repeating them in full.
Appointment Letter
Re: Appointment Letter
Dear [Employee Name],
Further to your acceptance of our offer dated [Offer Date], we are pleased to confirm your appointment as [Designation] in the [Department] department, reporting to [Manager Name], with effect from [Joining Date].
Your employment will be governed by the following terms:
1. Compensation: As per the salary structure enclosed as Annexure A, paid on a [monthly/bi-weekly] basis.
2. Probation: You will be on probation for [Duration], during which either party may terminate employment with [Notice Period] written notice.
3. Working hours: [Working Hours/Days], subject to change as per business requirements.
4. Notice period: Post-confirmation, [Notice Period] written notice is required from either party to end this employment.
5. Confidentiality: You agree to keep confidential all proprietary information you access during your employment, both during and after your tenure with us.
Please sign and return the duplicate copy of this letter as a token of your acceptance.
We look forward to a long and successful association.
For [Company Name]
[Signatory Name], [Designation]
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