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Tips for this letter
- Reference the process that led to this decision (PIP, restructuring) rather than presenting it as a standalone action.
- State the new role, reporting line, and compensation together, with a clear effective date.
Demotion Letter
Re: Demotion Letter
Dear [Employee Name],
Following [the outcome of your performance improvement plan / the recent organizational restructuring], we are writing to confirm a change in your role, effective [Effective Date].
You will move from [Current Designation] to [New Designation], reporting to [New Manager], with revised compensation of [New CTC].
We recognize this is a significant change and are available to discuss it with you directly. Please reach out to [HR Contact] with any questions.
Regards,
[Signatory Name], [Designation]
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